Administrative Assistant

Job Description

Position Title: Administrative Assistant   

Department:  Engineering

Reports To:     Project Manager                                               

FLSA Status:   Non-Exempt

General Summary:                                                                              

We are seeking a dynamic, highly motivated team member for the position of Administrative/Technical Project Assistant.  The Administrative/Technical Project Assistant will be responsible for providing exceptional administrative and technical support to the engineering team including but not limited to project managers, right-of-way, and all other team members as needed. Additionally, the position is responsible for performing routine and complex administrative and technical duties.

Essential Job Functions:

• Assist project managers and others as needed with project related tasks
• Assist with Right of Way tasks
• Establish positive relationships with internal and external clients
• Create, acquire, and file easements as required
• Comply with local and state laws
• Assist field staff as needed
• Maintain confidentiality
• Coordinate internal/external events
• Process incoming/outgoing mail, UPS and FedEx
• Assist with ordering and maintaining supplies
• Arrange meetings, tasks, travel as needed
• Utilize Microsoft Office software as well as other software and equipment
• Utilize effective written and oral communication
• Have a strong work ethic and be a self-starter, able to effectively manage multiple priorities and adapt to change within a fast-paced environment
• Must have valid driver’s license and be able to operate motorized vehicles
• Regular, reliable, consistent, and punctual attendance is required
• Perform other duties and responsibilities as required to fulfill job function or as assigned

Knowledge, Skills, and Abilities:                                                        

• Knowledge of administrative support techniques and procedures
• Knowledge and understanding of aerial, underground, copper, fiber and substructure design
• Knowledge and understanding of telephone industry standards, local telecom practices and procedures, local city, state, and government rules and regulations
• Knowledge and experience in Telecommunications Outside Plant Construction projects
• Knowledge and understanding to follow company established standard drafting procedures for file structure and standard drawing procedures for projects
• Skill in Microsoft Office software as well as other software and equipment to prepare and revise technical drawings using company established standard procedures
• Skill in oral and written communication
• Skill to use tact, discretion, and diplomacy when dealing with sensitive situations and concerned property owners
• Skill to process technical data and legal requirements regarding right-of-way issues
• Ability to exercise independent thinking, creativity, and initiative
• Ability to work independently
• Ability to work well under pressure
• Demonstrate ability to communicate well with a positive & friendly manner both orally and in writing
• Demonstrate the ability to accept responsibility for and work under occasional stressful situations with frequent interruptions
• Demonstrate desire to learn new skills as technologies change
• Demonstrate the ability to multi-task

Education and Experience:   

• Associate’s degree in a related field, Associate’s degree in related field and/or two (2) years of applicable work experience
• Office suite software (including Microsoft Word, Excel, and Outlook)
• Must have a valid driver’s license and be able to operate motorized vehicles
• Notary Public license preferred

PHYSICAL REQUIREMENTS

0-24%

25-49%

50-74%

75-100%

Seeing: Must be able to read computer screen and various reports.  Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus

Hearing: Must be able to hear well enough to communicate with customers and business contacts.

Sitting/Standing/Walking:

Climbing/Stooping/Kneeling:

Lifting & Moving/Pulling/Pushing:: (frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds and infrequently move up to 50 pounds)

Fingering/Grasping/Feeling: Must be able to write, type and use phone system.

Note:  The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.