Project Manager

Job Description

Project Manager

Reports to: General Manager

Individual shall oversee all aspects of Estimating, overall planning and management for various types of construction projects with a heavy emphasis on Commercial and Multi-Family. Roles include Estimating, oversight and accountability for project safety, Pre-Planning, Procurement, Schedules, Cost Management, Contract Administration, Quality Control Program and Close Out. Individual must display effective communication with entire project team and ensure compliance with all policies and quality standards.

Essential Duties:

• Estimating
• Budgets
• Purchasing
• Project Control
• Quality Control 
• Schedule
• Close Out

Quality Control:

• Maintain an uncompromising attitude toward quality of work. 
• Review civil, structural and architectural drawings to assure that all specifications are being followed.
• Manage submittal process. This includes the review of all submittals.
• Ensure specified and approved products are installed properly.
• Monitoring of construction activities to ensure compliance with contract documents, quality workmanship and timely completion.

Purchasing:

• Perform plan and document review, take offs and cost analysis.
• Review and coordinate construction drawings with tenants, architects, engineers and contractors.
• Prepare scope sheets for all trades for projects.
• Manage and coordinate the entire bidding process.
• Analyze and negotiate subcontracts per company policies while utilizing company forms.
• Create and award subcontracts.
• Manage the administration of construction contracts, work orders, purchase orders and insurance requirements.

Project Control:

• Formulate budget and create initial working estimate.
• Creating and submitting owner pay application, capturing potentially fluctuating project costs.
• Approving subcontractor and materials invoices to ensure timely payment of all parties in conjunction with accounting team.
• Update working estimate as new information becomes available or trades are bought out.
• Submit monthly review copy to General Manager.
• Provide quick, efficient, and detailed management of the change order process.
• Conduct subcontractor and owner construction meetings. Prepare and distribute meeting minutes to all relevant parties.
• Owning the job in all aspects, consistently reviewing drawings and communicating with all team members.

Schedule:

• Responsible for creating, implementing, updating and managing all aspects of the project schedule including owners and subcontractors schedules.
• Monitor construction to ensure compliance with contract documents, quality workmanship and timely completion.

Close Out:

• Overseeing punch list progress alongside superintendent, acting as a point of contact for subcontractors and owner.
• Implementing project closeout checklist and managing development of operations and maintenance manuals for all jobs.
• Issuing punch list items to subcontractors and ensuring completion of all trades according to owner deadlines.
• Preparing and submitting final billing upon delivery of Operations and Maintenance manuals for all jobs.
• Running post project review with all team members.

Miscellaneous:

• Attend daily roll call scheduling meetings and weekly construction meetings. Be prepared to update and provide project status on critical items. At a minimum update must include schedule update with completion dates, percent buyout on project, punch list percent complete (when appropriate), update on long lead items and updates on items discussed in previous meeting.
• Travel to and from jobsites.
• Manage and obtain all necessary permits and licenses.
• Track and control construction schedule and associated costs to achieve completion of project within time
• Provide reports or updates to owners, architects, and construction team as appropriate relative to the schedule, budget, safety and any necessary modifications of plans. Any plan changes must follow standard approval process.

Desired Skills and Experience:

• Excellent organizational skills
• Highly motivated self-starter
• Ability to foresee, document and mitigate potential problems before they occur (safety, costs, quality, schedule)
• Professional communication skills with the ability to communicate all aspects of the project to owners, designers, etc., through written and verbal means (email, letters, sketches, schedules, spreadsheets)
• High level of computer competence including but not limited to Sage, Viewpoint Construction Software, MS Outlook, MS Project, Excel, and Word.
• Complete knowledge of the construction process from pre-construction to closeout. Must demonstrate knowledge of various construction costs, methods, materials and operations.
• Must demonstrate knowledge of safety procedures.
• Command of the documentation process as it relates to a project.
• Ability to manage multiple concurrent construction projects.